FAQs

FAQs

KU has specific standards for the number of square feet for employee work space based on job title. The office space standards provide guidance for private office and shared spaces.

Hybrid employees who would typically be allocated a private office, but who are on-site for 24 hours or less per week, should share a private office space with other employees with similar office requirements.

If an employee works onsite 24 hours per week or less and their job title requires shared space, they should share a workstation with other employees in a shared workspace.

You can add or change your work location in the HR Portal by following the instructions (.docx) on the Human Resources Management website.

If you are new to KU, have not previously input your research lab location, or have changed your research lab location, you can report all of your research-related building and room numbers by emailing them to Space Management at spacemanagement@ku.edu.

If you are a researcher looking for information about your space for a grant proposal, email spacemanagement@ku.edu. In the email, provide the room numbers and buildings you currently use for research, including office numbers for your entire research team including graduate students.

Dean, chairs and directors looking for information about the spaces within their department or the locations of employees should email spacemanagement@ku.edu.

Request an accommodation through the ADA Resource Center for Equity and Accessibility. The ADA Resource Center will coordinate with Space Management on an accommodation. KU's Accommodations policy is available in the Policy Library.

If you notice or experience a physical accessibility barrier on campus, email accessibility@ku.edu or call the ADA Resource Center for Equity and Accessibility at 785-864-7416.

Some examples of physical barriers to report include:

  • A sidewalk area that needs a curb cut
  • Accessible doors closing too quickly or failing to operate
  • Elevator out of order
  • Furniture or other barriers don't allow wheelchair access

The Facility Services website provides examples of issues with campus spaces and links to submit tickets to get those issues resolved.

1.    Search for and select the category on the main page most relevant to your work order.

2.    Proceed through the prompts to provide details about your work order.

3.    If there is a specific date that the change or repair needs to be done by, make sure to indicate the date in the comments section in the work order.

 

Space Management will contact the department within seven business days after receiving a request to discuss the request and confirm existing space.

Space requests must meet university standards and the university’s mission and strategic goals. Space Management will work with the department to evaluate and document the space need.

If Space Management and the department identify and agree on an appropriate space, the request will be sent to the appropriate dean, director or vice provost/chancellor and ultimately to KU leadership for final approval or denial.

Because of the necessary evaluation and documentation and need to ensure the request aligns with KU's mission and strategic goals, the process often takes longer than expected.

Provide as much notice as possible after the position to hire has been approved so Space Management can meet with the department and understand the needed space requirements. For space requests that have not been approved or funded, the request will be automatically denied and cancelled.